Greece, has fastly took every possible measure, further in advance for precaution reasons so as to secure that the spread of the Covid-19 will be suspended according to an article at CNNtravel.com, rather than other European countries. Over this period, I totally understand your reflections, so with great responsibility I would like to inform you that our team is always at your
disposal, in order to schedule calls or skype meetings, answering to your questions, organize everything according to your needs for the most important day of your life. We need all to take it day by day, be relaxed, and plan ahead so as to secure your day. Be calm, and we shall pass through this together with hope.
You may find some quotes from the original article, published at our favorite source of the wedding ideas Junebug weddings blog, below .
I’m planning a spring 2020 wedding — what do I need to know right now?
If you are planning a wedding for March, April, or May 2020, postponing is the safest and recommended choice.
Planning a wedding is stressful enough without a global pandemic changing your plans. Please know that it is okay to grieve your original wedding plans in the event that you must postpone or even cancel your wedding. So many hours, emails, decisions, and dreams went into the day you thought would be happening in the next couple of months. Feeling disappointed or frustrated by the lack of control you have in the situation is normal. This is a great time to lean on your family, wedding party, and your partner as you make difficult decisions about what to do next.
How do we choose a new date for our wedding?
Choosing your wedding date the first time may or may not have been an easy task, but this time around there is even more to consider. Here are the first people you should check in with before setting a new wedding date:
- Your partner
- Your immediate and must-have family members
- Your wedding party
- Your vendors
After you’ve gotten any absolutely-not weekends out of the way with must-have family and friends, it’s important to get in touch with your vendors as soon as possible. If you are hoping to keep a 2020 date, you may need to be open to another day of the week as many vendors have filled up their Saturdays for the year. You will also want to consider the season of your new wedding date. If you’re moving to a fall 2020 wedding, the style of your day may change with different weather conditions, color trends, and in-season florals. If a spring wedding is what you’ve always dreamed of, talk to your vendors about moving to a spring 2021 date.
Once you’ve made a decision to cancel or postpone, send your guests Change the Date cards to alert them of need-to-know information. This may include your new wedding date or a simple announcement that your plans have changed and to keep an eye out for more information. If you haven’t already, this would be a great time to set up a wedding website (which you can link on your Change the Date card!) where you can provide updates to guests as they happen. Most wedding websites also allow you to contact your guests all at once through your site, which is just another great reason to have one. Our friends at Minted have some helpful tips for wording your postponement cards as well!
What do I need to know about dealing with vendors and contracts when deciding to postpone or cancel our wedding?
The first step of managing your vendors is to take a look at your contracts. Each vendor you’ve hired will have different stipulations around postponing or canceling, so it’s important to read the fine print before getting in touch. You especially want to check out the contract you have with your venue, as many will have a rescheduling clause that may help you avoid major costs due to canceling.
Speaking of canceling, we absolutely advocate for postponing your wedding date if at all possible. Canceling your wedding altogether can be a hit to your finances as well as your heart with losing hefty deposits, etc. Due to the weight of the circumstances, some vendors are allowing date changes without an additional fee, but be aware that dates outside of the financial year may come with additional fees for rate increases.
Keep in mind that wedding vendors are small businesses and they are greatly impacted by the affects of COVID-19. Many vendors are offering to credit your existing payments for a transferred date or towards other services (photo sessions, floral arrangements, etc.) if you ultimately decide not to move forward with a new wedding date.
We got in touch with Valentina Ring, the owner of London-based wedding planner The Stars Inside (check out her portfolio in our vendor directory!), to get a little more insight into how couples can communicate with their vendors through coronavirus. Here are the questions she recommends asking when contacting your vendors:
- Discuss possible alternative dates right away so that you have a back-up plan ready and don’t need to make a decision without knowing where your suppliers and venue stand in terms of availability. By looking at weekdays instead of weekends, and off-season dates instead of peak dates where you live, you’re more likely to be able to move all your plans smoothly. Find out whether your deposit (or any other fees paid to date) are transferrable should the wedding be postponed.
- Ask your suppliers whether there is a cut-off point for certain costs – for example, when your florist or caterer need to place their final order. They will work with you on a one-to-one basis and be as flexible as they can, but there may be a deadline beyond which certain costs have to be recovered if the event does not go forward as planned.
- Find out what their policy as of one day, one week, or one month before the wedding if you end up needing to cancel or postpone at the last minute.
- Discuss what their policy would be in case you end up needing to significantly reduce the scale of the wedding and just invite close family, or choose to hold the wedding ceremony but delay the reception. Would there be financial penalties for this?
- Ask what would happen if postponing or cancelling is triggered as a result of the government or local authority banning social gatherings.
- It’s ok to ask if they have any contingencies in place in the case that they cannot fulfill their product/service due to illness. Do they know of other suppliers who may be able to help? They will more than likely be part of a wider network and can recommend an alternative for your date if they become unavailable.